The key to a successful business is organization! I know it’s a bummer, but how can you sell a product, service, or even yourself – in complete and utter chaos? Granted, there are those who seem to thrive in disorder, but I bet they’d be downright business phenoms if they gave themselves a chance in an orderly environment.
What’s your prime clutter area(s)? Well for me, my desks are it! I can clutter a desk faster than a baby can fill a diaper – so you know how fast that is! But one of my secret weapons is an easy file system and some great office tools.
Here’s one:
Instead of using manila folders within hanging file folders, I purchased the accordion A-Z and 1-30 folders. They work awesome! I did an inventory and wrote down all of the subjects of each of the folders I had. If I needed to consolidate I did that, if I needed to purge I did that too and the result was a list of things to file, like: Telephone Bills (1), Biz Credit Card (2), Cell Phone Bill (3), etc.
I then made a master list to match my accordion folders and put the items in the order I felt made the most sense. I have two A-Z folders and three 1-30 folders and they hold everything neatly and orderly. All five lists are on a single sheet and I have three (3) copies so they’re easy to find for filing. Each list has room for additions and I update my list via computer once or twice a year.
I have one for household bills, another for biz stuff (accounting/computer info), one for just writing stuff (ideas) etc., and the last for family specific items. It then got the expandable folders for ALL of my manuals - appliance, electronics, and furniture specific items. It’s such a cinch to find a manual, or anything else – makes me wish I’d done it years ago!
There is no single answer for s successful filing system. The key is to develop a system that’s easy enough to actually use and helps you keep your work area ready for you to use it!
So, what’s your secret filing weapon?